UMC's grants and contract coordinator is available to assist faculty and staff in all aspects of preparing a winning grant proposal. The coordinator will work closely with the Principal Investigator (P.I.) from idea to submission as part of a proposal team.
As P.I., you are most knowledgeable about your project and will be best qualified to write the technical pieces of your proposal addressing need, scope of work, project impact and outcomes, etc… and outlining budget needs.
The grants coordinator can, upon request, assist with writing some non-technical elements of your proposal including the executive summary and organization information.
| P.I. | Grants Office | Dept. Head | UMC Admin | SPA |
Identification |
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Regularly review grants databases for possible funding opportunities and notify appropriate faculty/staff of possible matches. |
| X |
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Identify specific project/funding need | X |
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Notify grants office as early as possible of your intent to apply for funding, discuss idea and assistance needed | X |
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Search for sponsor(s), funding source(s) | X | X |
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Review RFP for sponsor requirements | X | X |
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Proposal Preparation | P.I. | Grants Office | Dept. Head | UMC Admin | SPA |
Assemble project/writing team (if applicable) | X |
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Develop timeline (in an ideal scenario!) | X | X |
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Communicate with sponsor’s project director (if applicable or required) | X |
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Write technical narrative | X |
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Edit narrative |
| X |
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Gather sponsor-required supporting documentation |
| X |
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X |
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Determine need/source for cost sharing funds | X |
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Collect letters of support (if needed) | X |
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Apply for F&A cost waiver (if applicable) | X |
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Review to ensure proposal is in compliance with sponsor requirements and all guidelines have been addressed |
| X |
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Prepare/package proposal for submission |
| X |
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Complete SPA Proposal Routing Form (PRF) |
| X |
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Approval & Submission | P.I. | Grants Office | Dept. Head | UMC Admin | SPA |
Programmatic review of proposal |
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| X |
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Review, approve PRF | X |
| X | X | X |
Send proposal to sponsor |
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| X |
