Post-Award Assistance

P.I

Grants Office

Dept. Head

UMC Admin

SPA

SFR

OAR

1. Pre-award 

Request pre-award or advance account

X

Establish pre-award or advance account

X

X

Monitor pre-award/advance account

X

X

P.I

Grants Office

Dept. Head

UMC Admin

SPA

SFR

OAR

2. Award Acceptance

Accept sponsor notification of grant/contract award.

X

Review terms and conditions.

X

X

Negotiate terms and conditions with sponsor.

X

Approve award terms and conditions.

X

P.I

Grants Office

Dept. Head

UMC Admin

SPA

SFR

OAR

3. Managing Award
(click here for more detailed breakdown)

Confirm regulatory compliance requirements have been met.

X

Establish all necessary budgets, accounts, payroll distributions, and set up in systems

X

X

Modify proposed budget when necessary.

X

X

X

Approve re-budgeting requests.

X

X

Initiate purchases.

X

Initiate hiring and appointment process.

X

Review, approve financial transactions.

X

X

Monitor, oversee expenditures.

X

X

X

X

X

Regularly reconcile accounts.

X

Ensure accuracy of completed effort certification reports.

X

Prepare/submit technical reports to sponsor.

X

Initiate no-cost extensions.

X

X

Approve no cost extensions

X

X

Prepare and submit invoices/financial reports.

X

Collect payments from sponsor.

X

Approve final financial invoice/report

X

X

Resolve unreconciled accounts, ensure all financial reports have been submitted to sponsor.

X

Inactivate award in the accounting system.

X

Maintain official project documents.

X

X

X