University of Minnesota, Crookston
Grants Office
University of Minnesota, Crookston
www.UMCrookston.edu
1-800-UMC-MINN
UMC Today myU OneStop


Post-Award Assistance

UMC’s accountant and grants coordinator are available to assist faculty and staff in all aspects of managing a sponsored program when a grant application is successful.

 

P.I

Grants Office

Dept. Head

UMC Admin

SPA

SFR

OAR

1. Pre-award 

Request pre-award or advance account

X

 

 

 

 

 

 

Establish pre-award or advance account

 

X

 

 

X

 

 

Monitor pre-award/advance account

 

X

 

 

X

 

 

 

 

 

 

 

 

 

 

 

P.I

Grants Office

Dept. Head

UMC Admin

SPA

SFR

OAR

2. Award Acceptance

Accept sponsor notification of grant/contract award.

 

 

 

 

X

 

 

Review terms and conditions.

X

X

 

 

 

 

 

Negotiate terms and conditions with sponsor.

 

 

 

 

X

 

 

Approve award terms and conditions.

X

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

P.I

Grants Office

Dept. Head

UMC Admin

SPA

SFR

OAR

3. Managing Award
(click here for more detailed breakdown)

Confirm regulatory compliance requirements have been met.

 

 

 

 

X

 

 

Establish all necessary budgets, accounts, payroll distributions, and set up in systems

 

X

 

 

X

 

 

Modify proposed budget when necessary.

X

X

 

 

X

 

 

Approve re-budgeting requests.

 

X

 

 

X

 

 

Initiate purchases.

X

 

 

 

 

 

 

Initiate hiring and appointment process.

X

 

 

 

 

 

 

Review, approve financial transactions.

 

X

 

 

X

 

 

Monitor, oversee expenditures.

X

X

X

X

 

 

X

Regularly reconcile accounts.

 

X

 

 

 

 

 

Ensure accuracy of completed effort certification reports.

X

 

 

 

 

 

 

Prepare/submit technical reports to sponsor.

X

 

 

 

 

 

 

Initiate no-cost extensions.

X

X

 

 

 

 

 

Approve no cost extensions

 

 

X

 

X

 

 

Prepare and submit invoices/financial reports.

 

 

 

 

 

X

 

Collect payments from sponsor.

 

 

 

 

 

X

 

Approve final financial invoice/report

X

X

 

 

 

 

 

Resolve unreconciled accounts, ensure all financial reports have been submitted to sponsor.

 

 

 

 

 

X

 

Inactivate award in the accounting system.

 

 

 

 

X

 

 

Maintain official project documents.

X

X

 

 

X