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Tuition and Fees:
The Office of Financial Aid & Scholarships may adjust the tuition and fee component of the COA for students who are assessed tuition and fees that exceed our estimated tuition and fee component. The student should submit a written appeal to the Office of Financial Aid & Scholarships to appeal the tuition and fee estimate. It will then be reviewed for actual costs and determination of award changes.
Room and Board:
Budget may be adjusted for on-campus housing to accommodate doctor’s written recommendation of a single room. The student must submit a written appeal to the Office of Financial Aid & Scholarships to appeal the room and board estimate. It will then be reviewed for actual costs and determination of award changes.
Books and Supplies:
The Office of Financial Aid & Scholarships may adjust the book and supply component for students whose book and supply expenses exceed estimated book and supply costs by over $250/semester. Students must submit the required documentation, which includes syllabi, letters from collegiate department verifying course materials, and receipts from the bookstore. It will then be reviewed for actual costs and determination of award changes.
The Office of Financial Aid & Scholarships may adjust the transportation component for off-campus students who reside further than 30 miles away from campus and must travel to campus for class. Online students may not appeal this policy. Student will need to identify number of days of travel required and provide a reasonable estimate of costs incurred for this travel. Staff can then make the appropriate adjustment.
The Office of Financial Aid & Scholarships may adjust the miscellaneous component for students who have increased healthcare insurance requirements purchased from the institution and subsequent direct billing of this fee. Students must submit a written request for the increased cost of attendance. It will then be reviewed for actual costs and determination of award changes.
Students may request an increase of $1445 for computer costs provided they have not already been issued a university computer and they have not already utilized the one-time budget increase for a computer. Students must be enrolled in at least 6 credits in the semester in which they make the written request. It will then be reviewed for actual costs and determination of award changes.
The Office of Financial Aid & Scholarships may adjust the miscellaneous component for students who appeal a COA based on increased childcare expenses not to exceed the annual maximum amount of MN State Child Care Grant. Students must submit required documentation, including a statement or contract from the child care provider, including the name and age of persons in their care, the number of hours per week and cost for each individual, the starting and ending dates of care during the current academic year (future expected care has to be projected), and the name, address, and phone number of the dependent care provider. Receipts and/or cancelled checks are required if payments for dependent care have been made during the current academic year and prior to the submission of the appeal. Canceled checks are required from all care providers who appear to be relatives of the student/family. . A student may not receive both a MN State Child Care Grant and an appeal for COA budget based on childcare expenses. It will then be reviewed for actual costs and determination of award changes.
The University of Minnesota, Office of Financial Aid & Scholarships decides who receives funds from University Grants and Scholarships, Federal Supplemental Educational Opportunity Grants (FSEOG), Federal/State College Work-Study (CWS), and Federal Perkins Loans. These are called “campus-based” funds and are awarded using the following criteria:
Federal Pell Grants, Minnesota State Grants, and many other funding programs are awarded based on the criteria established by the funding agency.
Federal regulations require the University of Minnesota Crookston's Office of Financial Aid & Scholarships to monitor the academic progress of students receiving aid. To maintain your eligibility for financial aid consideration, you must meet the standards set forth in this policy. Please read this information carefully for a description of the policy and how your academic progress affects your financial aid. You will be notified via your official University of Minnesota e-mail account if you are not meeting SAP standards.
If your financial situation has changed substantially during the year or since completing the federal aid application, you can submit a Special Circumstance Appeal form for reconsideration of your financial need. UMC’s policy is to process original federal aid applications (FAFSA) prior to processing Special Circumstance Appeal forms. You may qualify for a revision under the following circumstances:
Separation, Divorce or Death
You have already filed your annual Free Application for Federal Student Aid (FAFSA) and since that time you and your spouse and/or parents have become separated, divorced, or your spouse or parent has died.
Loss of Employment
You and/or your spouse and/or parents earned money last year and have had a reduction in hours, or have lost employment for at least 10 weeks this year that has resulted in a reduction of wages. Ten weeks must have passed prior to submission of this appeal for either circumstance.
You and/or your spouse and/or parent received one-time income in last year that will not occur this year (e.g. rollover into Roth IRA, moving expense allowance, back-year social security payments, or a divorce settlement). Special consideration will not be given if this one-time income is a result of an inheritance, gambling winnings, pension, capital gain, insurance settlement, or early distribution of retirement accounts.
Medical Care Expenses
We will consider only expenses already paid directly by the student or spouse or parent (not pending to be paid expenses)
NOTE: the payment of insurance premiums, regular health maintenance and routine expenses such as eye glasses and elective cosmetic procedure (e.g. orthodontic braces) are not considered unusual medical expenses and will not be considered for the Revision Request.
Unexpected/Non-Recurring Medical Expenses: You and/or your spouse or parent has paid for unusual or unexpected medical expense for a member of your household that are not reimbursed. These expenses are over and above typical health maintenance costs due to an unexpected, extraordinary or non-recurring emergency or incident. The Office of Financial Aid and Scholarships assumes that you and your family members will have insurance coverage. Only those costs not covered by insurance or another agency may be considered.
Tuition Expenses for Elementary or Secondary Education
You and/or your spouse and /or parents pay elementary or secondary school tuition for a member of your family during this year. Only expenses not covered or reimbursed by another agency/source will be considered. Also, only tuition incurred during this year will be considered.
Parent in College
The University will look at the amount that a parent is spending for tuition for classes that they are taking in a degree program at a post-secondary institution on case by case basis, such as: a parent who loses their job, or a parent who is involuntary unemployed and needs to go through retraining, or an employer who requires the employee to be in college. If the college costs are being provided by the employer or an agency such as Job Training, we cannot count parent as a college student.
Costs associated with life-style choices or consumer indebtedness (house payments, selling of house, owning or operating a car, living without roommates, credit card purchases, etc.) cannot be covered by financial aid programs.
NOTE: Additional documents will be required for each situation listed above. Please stop by the Office of Financial Aid & Scholarships, 170 Owen Hall, 218-281-8569 to request a Special Circumstance form or to discuss other special circumstances not included above.
To remain eligible to receive financial aid, you must be making satisfactory academic progress toward earning your degree. Students who are not making satisfactory academic progress are NOT eligible to receive financial aid. Campus Standards of Progress for Financial Aid Eligibility
You may find it necessary to withdraw from all classes during a semester. If you withdraw from the University, you may be eligible to receive a refund of tuition and course fees depending upon when you withdraw. If you received financial aid, the Office of Student Financial Aid, as well as yourself, may be required to return all or a portion of the aid that was disbursed to you and/or your student account to the federal government. In other words, if you are a financial recipient, the refund will be returned to the grant, scholarship, or loan source from which you received funds. This situation could result in your owing money to the University, the government, or both. If your circumstances require you to withdraw from all classes, you are encouraged to contact a financial aid counselor and your academic advisor so your decision will be based on a clear understanding of the consequences of withdrawing from all classes.
You may be required to repay to the University all or a portion of the financial aid you receive during the academic year if you:
If your financial aid package is revised at any time during the academic year, you will receive a revised Financial Aid Award Notification. Instructions regarding acceptance of the revised aid offer will be included on the notification.
A request for a change in your award must be directed to the Office of Financial Aid & Scholarships. Consideration depends upon the availability of funds, financial need, and the University’s funding policies.
You may find it necessary to withdraw from all classes during a semester. If you received financial aid, the University of Minnesota Crookston, as well as yourself, may be required to return all or a portion of the financial aid that you accepted. This situation could result in you owing aid funds to the University, the federal/state government, or both.
If your circumstances require you to withdraw from all classes, you are encouraged to contact a student finance counselor and your academic advisor so your decision will be based on a clear understanding of the consequences of withdrawing from all classes.
If you do not formally withdraw, but stop attending classes and do not successfully complete any credits, the Office of Financial Aid & Scholarships will calculate your financial aid earned based on your last date of class attendance as determined by your instructor and bill you for the unearned portion of the financial aid you received. Instructors must indicate last date of attendance (participation) on the grade submission report when reporting an F or N grade.
Return of Financial Aid
Title IV funds are awarded to a student under the assumption that the student will attend school for the entire period for which the assistance is awarded. When a student withdraws, the student may no longer be eligible for the full amount of Title IV funds that the student was originally scheduled to receive.
The following rules apply when a school is completing a Return calculation for a student:
Repayment of Financial Aid
You may be required to repay to the University of Minnesota Crookston (UMC) all or a portion of the financial aid you receive if you:
Federal Title IV Funds
The federal formula requires a return of Title IV financial aid if you:
The unearned portion of your aid must be returned to the federal Title IV program from which the aid was received by the University and/or by you. Notice will be sent to your home address if your financial aid is reduced and a return is required. If you are required to return any Title IV loan funds, you will be contacted by Direct Loans with repayment information. If the University is required to return any Title IV funds, the change will be reflected on your student account.
Financial aid returned by you and/or your parent or the University must be allocated in the following order:
State of Minnesota Funds
If you cancel a portion of your enrollment or completely withdraw from classes during the semester, you may be required to return all or a portion of the State of Minnesota financial aid to the state financial aid program from which the aid was received.
This may include:
If you withdraw from all of your courses, state funds are subject to a worksheet calculation based on the federal Return of Title IV funds formula, in addition to other contingencies. If you drop credits, but still maintain some enrollment, state financial aid funds may be reduced by the amount of any tuition and fee refund received by you. Notice will be sent to your home address if your financial aid is reduced and a return is required.
University of Minnesota Crookston Institutional Funds
If you completely withdraw on or before completing 60 percent of the semester, you may be required to return all or a portion of your University of Minnesota Crookston (UMC) financial aid to the financial aid program from which the aid was received. For example, this may include:
To determine the amount of institutional aid earned up to the time of withdrawal, the number of calendar days you attended classes will be divided by the total number of calendar days in the semester (less any scheduled break of five days or more). The resulting percentage is then multiplied by the total University funds that you accepted. This calculation determines the amount of aid that you earned and are allowed to keep. The unearned amount of aid must be returned to the institutional program(s) by the University. Notice will be sent to your UMC email account if your financial aid is reduced and a return is required.
If the required calculation determines that your refund is insufficient to repay the appropriate financial aid fund(s), you may be billed by UMC. Grade transcript and registration records will have a hold placed if the bill is not paid by the due date. You will be unable to receive any further aid until the bill is paid in full. Late fees will be assessed for overdue payments.
You are responsible for contacting the UMC Business Office to arrange a repayment schedule for all University loans and/or unpaid balances if in the next term you:
Financial Aid & Scholarship Office
170 Owen Hall
2900 University Ave
Crookston, MN 56716